How to write a Cover letter

What is a cover letter?

A cover letter is a one-page document you may have to send along with your resume. Cover letters usually consist of three paragraphs and should only be one page. To make your cover letter more effective, you will need to tailor it to the company and the job you are applying for.

If a company requires you to submit a cover letter along with other job application documents, it is because the hiring manager wants to know more about you. You can highlight parts of your educational and work history in a resume, but a cover letter allows you to tell them more about your talents, personality and general outlook. These elements are not just important for how you will perform on the job but how you may fit into a company’s culture.

Depending on the company’s guidelines, you may have to send a cover letter in one of three ways:

  • A physical copy
  • An attachment to an email (i.e., a Word document or PDF file)
  • In the body of an email

Your cover letter needs to show:

  • Why you are interested in the job
  • How your skills and experience match the job
  • Why an employer should read your CV.

Remember to:

  1. Check your cover letter for spelling and grammar
  2. Send your cover letter as a Word document
  3. also copy your cover letter into the message box of the email.
  4. Make your cover letter easy to read
To make your cover letter looks good:
  • Use a black, easy to read font in one size
  • Use simple language and be warm and friendly
  • Use positive phrases like ‘I have’ and ‘I can’
  • Use bullet points to list information
  • Avoid weak words like ‘some knowledge’ or ‘fairly experienced’
  • Avoid starting each sentence with ‘I’
  • Avoid repeating your whole CV
  • Avoid photos or images
  • Keep your letter to one page.
Your cover letter should include the following:

1. Contact details


Brako Stephen


Kwahu Fodoa


Then the date you send the cover letter. For example:

18th May, 2021

Then the advertiser’s name, organisation, address and email.

For example:

Isaac Mintah


2. Opening

Start with ‘Dear …’. Use the name given in the job advertisement. If there isn’t one, call the organisation to find out the name or use the name of the organisation.

Under the greeting put the position details. For example:

 I am writing to apply for the Sales Assistant vacancy (vacancy number 245) , as advertised on

3. In the next paragraph, explain your interest in the job and how you will fit into the organisation. Be enthusiastic and use positive language.


I have been a customer of Major givers for several years and have always been impressed by the quality of service I have received. I am enthusiastic and professional, and I believe I would fit well into the company’s team culture and contribute to the ongoing success of the sales department.

4. In one paragraph link your experience, skills and qualifications to the job. Use two or three key examples.

Research the employer online and show how your skills can be useful to the employer.


For the past two years I have worked as a sales assistant at a busy shoe store, which has enabled me to develop excellent customer service skills. I am now looking for a new challenge that will provide me with the opportunity to further develop my retail sales career.

In support of my application I have attached a copy of my CV. It shows that I will bring important skills to the position, including:

  • Time management and strong organisational skills
  • A high level of customer service
  • Cash handling and sales ability
  • Motivation and dedication. 

5. Finally, ask the employer to contact you to talk more about your application.

For example:

I would enjoy having the opportunity to discuss my application with you and how I could use my skills to benefit Major givers.

Thank you for considering my application. I look forward to hearing from you.

Yours sincerely

Brako Stephen

Surf samples of cover letter below:

Cover letter

Cover letter

Cover letter

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